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To be filled out by the applicant
Please upload map layout of event. If a road race/walk or parade, please upload the proposed route in addition. Please Note: If a road race or parade is the event type, please fill out the road race application. If a street closure is deemed necessary with this application, please fill out the street closure application. (Both linked in section 4)
Please describe the proposed event thoroughly.
To be filled out by the applicant. Who will be the main point(s) of contact for organization of the event?
To be filled out by the applicant.
Any event with anticipated participation of 500 people or more, will require a meeting with Pubic Safety to review the event.
In the case the event needs to be postponed or cancelled prior to the event, or needs to be cancelled or temporarily halted during the event due to weather or other circumstances, how will you notify participants?
In the case of a medical emergency during the event, what is your plan?
If you need an EMS standby, Contact: Longmeadow Fire Department at 413-567-3357 (Fire Prevention Office)
Will this event take place on Town Property, “The Green”, parks, or playing fields, or other Parks facilities? If so, a permit is required from the Longmeadow Parks and Recreation Department, please contact them at 413-565-4160 or email email@example.com. For Adult Center facility use please contact 413-565-4150.
Will you be closing, crossing or using a public road, or anticipate any security challenges? This may require a road closure permit and or a police detail. Please contact the Longmeadow Police Department at 413-567-3311
Will road barricades be needed for this event? If so, Please contact Longmeadow Department of Public Works at: 413-567-3400 or email firstname.lastname@example.org.
Are you going to have food vendors? Outside food vendors must be registered with Longmeadow Board of Health and may require a permit and inspection: Contact Longmeadow Board of Health at 413-565-4140 or email@example.com.
Is there a tent, stage, or other structure that requires building inspection? If so, Please contact the Building Department at 413-565-4153 or email firstname.lastname@example.org.
If there is a request to place objects on the Town Tree Belt, please submit the request in email to the Longmeadow Select Board and Town Manager's Office. email@example.com.
Items such as trash and restroom facilities are the responsibility of the event organizers. Is there a plan for rest rooms and trash / recycling management?
Has a separate insurance policy been taken for this event? If so, a copy of the policy certificate must accompany the form and with other permit applications as required.
Please upload policy if applicable.
I acknowledge that I am responsible for the organization of this event and coordination with relevant Town Departments for public safety purposes. I also agree to complete any additional applications / obtain permits that are necessary to hold this event
To be signed by one of the primary event organizers listed in section 2.
To be filled out by relevant Town Departments.
Shared Google Sheets Drive "Town Department Sign Off Sheet (Special Event Plan/Application)"
This field is not part of the form submission.
* indicates a required field